PAPER EXAM SERVICES

OMS provides a range of cost effective and high quality exam and scanning services. Our two primary paper scanning services are Scantron (“bubble sheet”) answer sheet scanning and reporting, and PDF scanning of written exams and uploading into Gradescope.

GETTING STARTED

OMS resources for paper-based testing include:

  • Scantron (“bubble sheets”)
  • Gradescope and PDF Scanning Services
    • Scanning written exams and assignments into PDF format
    • Uploading PDF documents to online grading platform (e.g., Gradescope)

Our team knows that you have a range of options for assessing your students’ learning. If your methods include Scantron forms or other types of paper exam, we can help. (We can also help with online exams.)

SCANTRON SCANNING SERVICES

Answer sheets are easy to order by phone or online. Call OMS at 612-626-0006 or click here to place an order for yourself or your department. Please note: Our Scantron scanning equipment cannot process photocopies of answer sheets.

Helpful information is available to assist in writing high-quality multiple choice and true-false test questions.

After the exam has been administered, please send (via Campus Courier) or bring to OMS the answer key and answer documents along with a completed Exam Report Order Form (EROF). Directions for completing the EROF can be found here.

A variety of reporting options are available. Reporting packages include student results, descriptive statistics, and item analysis designed to facilitate ongoing improvements to your exam content. OMS will provide a raw data file, and if requested on the order form, we will also provide a file formatted for upload into your Canvas gradebook.

Download Exam Report Order Form

GRADESCOPE AND PDF SCANNING SERVICES

OMS will scan written paper exams or homework assignments to PDF for instructors who use Gradescope, or who would like PDF copies of written material for any reason. Our experience with high-volume paper processing (and an industrial paper cutter) allows us to complete projects quickly and efficiently.

Although UMN does not have an enterprise license for Gradescope, many instructors find it a useful tool for managing and grading written exams and assignments. It is especially popular in STEM courses, where students may be asked to write code or equations, diagram a molecular structure, add details to a partially complete engineering circuit, or draw a graph.

Our PDF scanning services include orienting documents, cutting off staples or booklet bindings, scanning, and ensuring that pages are scanned and oriented correctly. For Gradescope, you will add OMS ([email protected]) as a TA in your Gradescope course. This will allow us to upload the PDF files to the platform, review submissions, and resolve any issues (e.g., extra pages in an exam, individual exams that did not automatically match to the roster). We can provide any or all of these services for projects that require scanning paper into PDF format.

After the exam has been administered (or homework assignment collected), please send (via Campus Courier) or bring to OMS, along with a completed Gradescope Order Form. We will notify you by email when the upload into Gradescope is complete.

For more information about Gradescope please visit the CSE Gradescope guide.

Download Gradescope Order Form

EXAM DROP-OFF AND TURNAROUND TIME

Delivery of exams to OMS must be completed in person by the instructor or instructor-designated staff member (e.g., TA), or by Campus Courier, as directed by University policy. Campus mail is not an appropriate method of delivery due to the lack of tracking and risk to test security.

Click here for delivery instructions and office hours and location. (Note: if sending homework assignments for Gradescope/PDF scanning, University policy does not require secure handling. However, campus mail deliveries are not tracked, and may be slow in arriving. Therefore, we do not recommend sending via campus mail.)

Turnaround times are listed below. Please note, the times listed below reflect weekday hours, not weekends:

  • Scantron exams are processed within 24 hours of receipt
  • Gradescope exams and assignments are processed within 24 hours of receipt, but may require 48 hours during Finals Week

During reduced operations on the Twin Cities campus, turnaround times may be longer. If you need to arrange for scanning on a specific day during reduced operations, please email [email protected] with details and provide as much advance notice as possible.

AFTER SCANNING IS COMPLETE

Once a Scantron exam project is complete, reports are shared via Google Drive (which is FERPA compliant) with instructors and any other designated recipients. If you wish for added security, we can share results via Box drive.

Once a Gradescope project is complete, with all exams or assignments uploaded and matched to the course roster, we will notify you via email.

For non-Gradescope PDF scanning projects, we will share the resulting files via Google Drive, Box drive, or any other secure method by arrangement.

Scanned Scantron answer sheets and Gradescope exams/assignments can be returned to you (pickup at OMS or sent by Campus Courier or campus mail), or we can store them for 6 weeks and then securely destroy.